Project Manager

Company: Richmond School District, SD 38
Location: Richmond, British Columbia

Project Manager

Recognized for its dedication to inclusion, diversity, and strong partnerships with the community, the Richmond School District is among one of the largest districts in British Columbia with some of the highest graduation rates in the province. With a deep history of high-quality experiences for students, the Richmond School District strives to provide the best education and future for every student.

As part of the Planning & Development team, this position manages and leads staff, consultants, contractors, funds and time required for the planning, design and construction of specific capital projects of varying size and complexity.

Primary Responsibilities:

Upon assignment of a capital project, the Project Manager is responsible for the on-going management of the project from inception to completion including, but not limited to, the following:

  • Confirms and documents the detailed scope of work; investigates particularities of the proposed site (asbestos, environment sensitivity, location of services, space availability, etc.) and other issues that could affect the project cost and timing;
  • Prepares and manages the project budget, schedule and cash flow projection;
  • Maintains, with the assistance of the Capital Projects Officer, accurate, up-to-date computerized accounting records that clearly identify variances between line items in the project budget, actual commitments and costs incurred, and forecast costs to complete;
  • Initiates, organizes and directs the efforts of the Project Team;
  • Establishes and guides the Project Design Advisory Committee through planning and design phases as defined by Board Policy;
  • Manages and administers the design phases of the project including, but not limited to, the following:
    • managing the selection and retention of the project Design Team, consisting of the Prime Consultant, sub-consultants, and other specialty consultants;
    • administering all consultant contracts; and
    • coordinating, monitoring and assisting the Design Team in the development, review (including reviews by District departments) and approval of design and construction documents based on the project scope and budget;
  • Manages and administers the pre-construction phase of the project including, but not limited to, the following:
    • managing the selection and retention of the Construction Manager (or in the case of Design-Bid-Build projects, the tendering and award of a contract to the General Contractor);
    • arranging for all tentative room bookings/closures/swing space necessary for the project;
    • reviewing the project to see if any portions of the construction may be in-house and confirming such with the affected departments;
    • ensuring that all necessary permits and approvals from authorities having jurisdiction, as and when required, are obtained;
    • ensuring wrap-up liability insurance is taken out by the District for the project;
    • with the assistance of the Capital Projects Officer:
      • obtaining quotations and arranging for purchases of equipment, furnishings and long delivery time materials to be incorporated into the project; and
      • preparing tender packages for work to be contracted out, reviewing tenders received and recommending award of contracts; and
      • ensuring all bonding, insurance certificates, proofs of WCB coverage and hazard assessments are obtained from each contractor;
  • Manages and administers the post-construction phase of the project, including:
    • coordinating move-in by Client and managing the transition of responsibility from the Project Team to the Maintenance, Operations & Transportation Department as operators and maintainers of the completed work;
    • negotiating and resolving any outstanding claims and issues with contractors and/or consultants;
    • receiving from the Design Team and Construction Manager/General Contractor, reviewing and forwarding to the Records Section, as-built drawings, operation & maintenance manuals, and other project wrap-up documentation; and
    • administering and managing the enforcement of the warranties provided by contractors and suppliers;  and
  • Performs other duties as contained in statute and as assigned from time to time by the Executive Director, Planning & Development.

The successful candidate will possess:

  • A minimum of three (3) years progressive management experience in project management and construction in projects of varying size and complexity is required, including:
    • estimating, scheduling, co-ordination, cost control and reporting,
    • design review and take-offs,
    • computerized financial accounting and scheduling systems,
    • conflict resolution, and
    • customer service mechanisms. 
  • A university degree in Engineering or Architecture, and/or certification as a Project Management Professional and/or Applied Science Technologist would be an asset.
  • Broad understanding of construction and trades work. 
  • Working knowledge of mechanical and building systems, building codes, standards and regulations.

Experience in accounting operations, planning and budgeting and/or resource management in the public sector or a large complex environment.

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