New Procedure for Submitting 2017 AGM Motions

Posted on 03 July 2017
Changes to the rules that govern the Annual General Meeting (AGM) are being introduced this year to allow members to learn more about proposed motions in advance before engaging in debate or voting on the motions at the meeting.

Under the revised meeting rules:
  1. members should submit motions for consideration at the meeting 30 days in advance of the AGM (by 5:00 PM on Thursday, September 21, 2017); and

  2. members can only submit motions on the day of the AGM if two-thirds of those in attendance support their introduction.
These changes are intended to support sound decision making—allowing the advance publication of motions so that members have time to inform themselves on a given topic prior to debating it at the meeting, and enabling members to decide whether they have enough information to immediately consider the topic being raised in a motion. Advanced submission also allows time to address any procedural issues with proposed motions in anticipation of presentation at the AGM.

To submit a motion, download the Proposed AGM Motion Form at and email the completed form to Sarah Wray, Executive Assistant to Council, at by 5:00 PM, September 21, 2017.

Motions may be proposed by professional members (P.Eng. or P.Geo.) or licensees (Eng.L. or Geo.L.). A motion’s mover and seconder must both be present at the AGM to introduce their motion.

Motions will be published in early October. The AGM will be held at 8:30 AM on Saturday, October 21, 2017, in Whistler, BC. For more information, visit

(Originally Posted July 3, 2017)
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