Annual General Meeting Shifts to Virtual with New Rules, Procedures

Posted on August 5, 2020

Engineers and Geoscientists BC will hold its 101st Annual General Meeting (AGM) in a virtual/webinar format, on October 17, 2020, at 8:30 AM. This virtual format will allow registrants from across the province to participate and hear from Council and senior staff on the organization’s strategic progress, key initiatives, and financial standing.

The virtual approach to the AGM was chosen to comply with provincial restrictions on gatherings of more than 50 people—but the virtual AGM will be a highly accessible event, allowing registrants from anywhere in the province to participate without having to travel to attend in person. Registrants will have a chance to bring forward motions in advance of the AGM for Council’s consideration, and submit questions and comments during the AGM. Although the webinar format of the AGM will mean a small number of unique rules and protocols, it will also mean that registrants will have a greater opportunity to participate.

Meeting rules and protocols for this AGM will be in effect to facilitate the meeting. Important new rules and protocols include the following:

  • Participants must pre-register for the AGM. Pre-registration for the AGM must be completed by Monday, October 12, 2020, at 5:00 PM, to establish secure voting credentials for registrants. Log-in credentials will be emailed to participants in advance of the AGM.
  • Registrants can submit questions or comments online during the meeting. Although the AGM will not have an open microphone, registrants can submit typed questions during the meeting, which will be read on behalf of the registrant during the AGM’s Question Period.
  • Registrant motions must be submitted in advance. To be considered at the AGM, motions must be submitted to the Registrar by Friday, September 18, 2020, at 5:00 PM. As with past AGMs, motions will be reviewed to ensure they are in order and meet established wording criteria. The registrant-mover will have an opportunity to pre-record a short introduction to their motion, which will be played during the meeting.

Engineers and Geoscientists BC’s AGMs are open to the public; however, only registrants in good standing can make or second motions, submit comment on motions, and vote.

A complete list of rules and protocols for this AGM is provided here. A step-by-step guide for submitting advance motions for the AGM is provided here.

To learn more about the AGM, or to register, visit

Note: A recent error indicating that AGM registration is full has been corrected.

Photo: Mike Crane Photography

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