Frequently Asked Questions

• 1. What is Annual Reporting and how does it work?  

  Under the Professional Governance Act, all registrants are required to verify contact and certain practice-related information, complete declarations, and report on continuing education annually.

  Registrants will be able to complete their Annual Reporting requirements through Engineers and Geoscientists BC’s online reporting system.

•  2. What information will I need to report? 

  Annually, registrants will need to verify certain practice-related information and contact information. This includes:

  • Industry and area(s) of practice;
  • Employer, if applicable;
  • Mailing address, business contact information, and a unique and personal email address;
  • Optional self-identification questions;
  • CE requirements; and
  • If they have been the subject of a criminal conviction or disciplinary action in the past year.
• 3. When will the online reporting system be available for registrants and what is the deadline? 

  The online reporting system will be available beginning May 1, 2022, and the deadline to complete annual reporting is June 30, 2022.

• 4. My information changed outside of the Annual Reporting period. What should I do? 

  A registrant must update their contact information or practice-related information within 30 days of the change taking place.

  Contact information that is required to be updated within 30 days includes a registrant’s:

  • Industry and area(s) of practice;
  • Mailing address;
  • Employer;
  • Business contact information;
  • Personal and unique email address; and

  Registrants that update their contact information outside of the designated annual reporting period will still be required to complete the Annual Reporting requirements between May 1, 2022, and June 30, 2022.

• 5. I just updated my contact information earlier this year, do I still need to report during the Annual Reporting period?  

  Yes. Registrants must report during the Annual Reporting window, from May 1, 2022, to June 30, 2022, even if they updated their information earlier in the year.

• 6. Can a colleague, family member, or friend complete my Annual Reporting on my behalf?

  No. Registrants are required to complete their own Annual Reporting requirement to ensure accuracy.

• 7. What happens if I forget to report?  

  If a registrant fails to report their information by the June 30 deadline, they may be subject to late fees. If a registrant fails to report by September 30, their registration will be suspended. If a registrant fails to report by December 31, their registration will be cancelled.

• 8. When is the late fee applied? How much is it? 

  The late reporting fee applies after the reporting deadline of June 30 each year. Registrants who do not report by that time will be subject to a late fee of $100. Registrants who do not meet their Continuing Education requirements will be subject to an additional $200 late completion fee.

• 9. Why do I need to provide Engineers and Geoscientists BC with a unique and personal email address? 

  Registrants are required to keep a unique and personal email address on file with Engineers and Geoscientists BC. No other persons should have access to this email address and registrants should check this email address on a regular basis. This ensures that Engineers and Geoscientists BC can reach you with important information and updates.

• 10. Which industries and areas of practice can I choose from? 

  Registrants can find a full list of industries and areas of practice on our website at egbc.ca/Industries-Areas-of-Practice.

• 11. Why do I need to report this information to Engineers and Geoscientists BC? 

  Under the Professional Governance Act, Engineers and Geoscientists BC must maintain a Register of all current and former individual registrants.

  In addition to the information set out in section 31(3) of the Professional Governance Act, Engineers and Geoscientists BC requires additional information to be reported annually so that the organization can reach registrants with important information and updates.

• 12. I’m a new registrant, what reporting requirements am I required to complete? 

  All current registrants as of May 1, 2022, including trainees and Non-practising and Retired registrants, are required to complete the annual reporting process.

  Registrants who are newly registered after May 1, 2022, will not be required to complete the annual information reporting for this year and will not be subject to suspension or cancellation. They are still required to update their contact information within 30 days of any change; this is a requirement in the Bylaws.

• 13. How does this process relate to the annual fee renewal process at the end of the year? 

  Registrants have to complete both processes each year. The annual fee renewal process takes place in November/December of each year, while the annual reporting process and the continuing education reporting process takes place in May/June of each year.

• 14. Where can I get more information on Annual Reporting? 

  Visit our website a egbc.ca/annual-reporting or email [email protected].