Frequently Asked Questions
1. What is Annual Reporting?
Annual Reporting is the process of updating your personal and professional information and completing annual declarations. It must be completed in your online account between May 1 and June 30 every year and takes less than 10 minutes to complete.
It is also the place where Professional registrants complete their Continuing Education Declaration.Submit My Annual Reporting
2. Who needs to complete Annual Reporting?
- Professional Registrants (having practice rights)
- Trainees (EITs and GITs)
- Registrants with a declared Non-practising or Retired status
If you were first registered between May 1 and June 30 of the current year, then you are not required to complete Annual Reporting. If your registration status changed between May 1 and June 30, then Annual Reporting is still applicable for you, e.g., changing from Trainee to Professional or changing from Professional to Non-Practising status.
Check your Account Dashboard to confirm if Annual Reporting is applicable for you.
Effective February 2023, registrants with Life Non-Practising status are no longer required to complete Annual Reporting.
3. What is the difference between CE and Annual Reporting?
The Continuing Education Program requires Professional registrants to record CE activities and prepare CE Plans. CE activities and plans must be completed by June 30 every year and are tracked in the CE reporting system. More information is found on our Continuing Education webpages.
Annual Reporting (AR) is the process by which all registrants update their personal and professional contact information and complete annual declarations. AR must be completed between May 1 and June 30 each year in the AR System and takes approximately 10 minutes to complete.
4. What information do I need to report?
- Industry and area(s) of practice;
- Employer, if applicable;
- Personal mailing address;
- Business contact information;
- Personal and unique email address;
- Optional self-identification questions;
- Complete annual declarations; and
- Report any criminal conviction or disciplinary action in the past year.
5. How do I report a technology error in the Annual Reporting system or my egbc.ca account?
Report the issue to [email protected] and include:
- As much information as possible about the steps you took and the error that is occurring;
- Screenshots are helpful to quickly diagnose the issue;
- Your 6-digit User ID #.
6. How do I return to Good Standing after a suspension?
Complete the overdue reporting requirements and pay the late fee in the Annual Reporting System to have the suspension lifted. Look for an email confirming your suspension has been lifted within 3 business days of your Annual Reporting submission.
You can also check your registration status from your Account Dashboard.
If you were using Notarius, you will need to re-apply once the suspension has been lifted.
7. How do I pay or dispute the late fee?
Late fees are paid within the Annual Reporting System.
Proceed to the "Payment" step and enter your credit card details, then click "Pay."
If your payment was successful, a receipt can be downloaded from your online account, and you will also receive a confirmation email to your preferred email address.
Disputing the Late Fee: Please complete the online application form between July 1 and September 30 (i.e., up to three months after the reporting deadline) to request a waiver. Applications received after September 30 must be rejected.
8. I just updated my contact information earlier this year, do I still need to submit my Annual Reporting?
Yes, you must complete Annual Reporting between May 1 to June 30 even if you updated your information earlier in the year.
9. Why do I need to provide Engineers and Geoscientists BC with a unique and personal email address?
Written notice is provided to registrants at the unique and personal email address on file with Engineers and Geoscientists BC. No other persons should have access to this email address and registrants should check this email address on a regular basis. See Bylaws 5.27 to 5.31. for the complete list of Annual Reporting obligations.
10. Can a colleague, family member, or friend complete my Annual Reporting on my behalf?
No, registrants must complete their own Annual Reporting to ensure the information reported is accurate. Annual Reporting also requires personal declarations to be made regarding your individual registration and requirements. However, if a registrant has limitations preventing them from using the computer and needs assistance with filling out the online Annual Reporting questionnaire, a friend, family member or colleague can assist, but it is the responsibility of the registrant to confirm all answers prior to submission.
11. Why do I need to report this information to Engineers and Geoscientists BC?
Under the Professional Governance Act, Engineers and Geoscientists BC must maintain a Register of all current and former individual registrants.
In addition to the information set out in section 31(3) of the Professional Governance Act, Engineers and Geoscientists BC requires additional information to be reported annually so that the organization can reach registrants with important information and updates.
Annual Reporting is the formal name given to the requirements described in sections 5.27, 5.29, 5.30, and 5.31 of the Bylaws.
12. Why am I seeing the message “Annual Reporting is closed”?
The Annual Reporting System is available to registrants between May 1 and December 31 each year. Either you are too early and will need to return in May OR you are too late, and your registration has been cancelled.
If you are seeing an error message such as “System Error” or “Access Denied” please contact [email protected] to report the issue.
13. My information changed after I submitted my Annual Reporting. What should I do?
You can only submit your Annual Reporting once per year. Log into your online account and choose from the options in the left navigation menu to update your contact information and/or practice-related information within 30 days of the change taking place. Please be advised that this is your obligation under the Bylaws to ensure we can reach you with important updates.
14. How does this process relate to the Annual Individual Renewal process at the end of the year?
You will complete both processes each year. Annual Individual Renewal is the process to pay your registration fee and occurs between November 15 and December 31 each year. Annual Reporting is the process to update your information and complete annual declarations and occurs between May 1 and June 30 each year.
Please be advised that you cannot renew if your registration is suspended.
- 15. Where can I get more information on Annual Reporting?
16. How do I request an exemption, or deferral?
Medical, Parental, or Compassionate Care Leave: Professional registrants who were on leave for six months or more of the reporting year can apply for an exemption to the Continuing Education Program requirements.
Annual Reporting Deferral: If you have an extenuating circumstance such as injury, illness, or loss that impacts your ability to complete the 10-minute Annual Reporting process, you can request to defer the Annual Reporting deadline. The application period is between May 1 and June 30 each year.
Dispute Suspension or Cancellation: If you believe that your registration was suspended or cancelled in error, you can apply for reconsideration. The suspension or cancellation of your registration will only be reversed if an error originated within our technology or procedures.
Log in to your account to review the criteria and complete the application form.